UCPath is the University of California’s comprehensive payroll, benefits, human resources and academic personnel system for all UC employees, including graduate student employees.
UCI cuts over to UCPath during December 2019, with the first paychecks issued from UCPath in January 2020 (January 2 paycheck for monthly paid employees; January 8 paycheck for bi-weekly paid employees). UCPath Online will be accessible starting January 2 via ucpath.uci.edu.
The salary earned by graduate students for employment as Teaching Assistants/Associates, Readers, Tutors, and Graduate Student Researchers/Assistant Researchers, as well as for casual appointments (such as housing assistants, etc.) is paid from UCPath.
Fellowship stipends (i.e. from school/department fellowships, Graduate Division fellowships, external awards such as NSF GRFP, etc.) are not paid from UCPath. Fellowship stipends are paid via Graduate Division’s GradAid system and issued to students through SBS (Student Billing System). Stipends processed by the Office of Financial Aid & Scholarships are also paid through SBS.
Beginning January 2, 2020, and going forward, you will start viewing your paycheck stubs in UCPath. There will be a link to the portal at ucpath.uci.edu. Login to UCPath will use your UCInetID and password, as well as Duo multi-factor authentication (MFA). For information on how to install and use Duo MFA on your smartphone, visit oit.uci.edu/mfa
Report any issues with incorrect or missing pay to the staff in your hiring department, as you normally would. The staff person responsible for graduate student employment will troubleshoot the issue and will escalate the issue if necessary. An Employee Experience Center (EEC) will also be available for local online and phone support. Once UCPath deploys in January, a link and phone number to the EEC will be available on ucpath.uci.edu.
If an employee has more than one appointment, the paycheck stub only shows the employee’s primary appointment, but includes pay for all appointments held.
Ensure that you are enrolled in units and have paid any remaining fees not covered by remission (for example, campus fees or nonresident supplemental tuition for ASE appointments). You must also pay any past due charges on your SBS account, such as those from Housing, Student Health or UCI Libraries. If you still believe you should have received fee remission that is not reflected on your SBS account, contact your hiring department; they will troubleshoot with the Graduate Division employment team as needed.
Sign up for Direct Deposit by November 14 so it is set up for January pay at ZotPortal or click on this link. In January and beyond, sign up for Direct Deposit for employment only through UCPath Online, which you will be able to access through ucpath.uci.edu.
You are strongly encouraged to use the Direct Deposit option. The only two options to receive pay under UCPath are direct deposit or paper paychecks mailed from UCPath via U.S. mail to your address on file. Paychecks will not be available to pick up on campus, and checks sent via U.S. mail may take an additional 2-3 days for delivery. To ensure that your January paycheck is set up for Direct Deposit, sign up by November 14; otherwise, your first paycheck may be sent via U.S. mail. Make sure your mailing address is up-to-date at all times.
If you will receive fellowship stipends (i.e. from school/department fellowships, Graduate Division fellowships, external awards such as NSF GRFP, etc.), you may sign-up for direct deposit via DEFT (Disbursement Electronic Funds Transfer). If you will receive scholarships processed by the Office of Financial Aid & Scholarships, you may also use DEFT to sign-up for direct deposit.
From now through December 1, verify or update your address at At Your Service Online (AYSO). Starting January 2, you will go on to UCPath Online to view or update your address and other personal information. You will be able to access UCPath Online through ucpath.uci.edu. It is very important that your address is correct now so that if you choose to receive paper paychecks through the mail, they are sent to the right place. Please note that UCPath will not accept P.O. Box addresses.
You are strongly encouraged to use the direct deposit option. The only two options to receive pay under UCPath are direct deposit or paper paychecks mailed from UCPath via U.S. mail to your address on file. Paychecks will not be available to pick up on campus, and checks sent via U.S. mail may take an additional 2-3 days for delivery. To ensure that your January paycheck is set up for Direct Deposit, sign up by November 14; otherwise, your first paycheck may be sent via U.S. mail. Make sure your mailing address is up-to-date at all times.
To update your address for your academic record (transcripts, etc.) or fellowship/scholarship checks, you may do so via StudentAccess.