General FAQs

UCPath is a project launched by the University of California (UC) to modernize its former 35-year-old payroll system. UCPath introduces new technology to unify and standardize payroll, benefits, and human resources for all UC employees so everyone has access to the same system. With UCPath Online, employees can view personnel and pay information, sign up for direct deposit, update tax withholdings, view or enroll in benefits, see vacation and sick leave balances, and more.

UCPath launches at UCI in January 2020. First paychecks issued from UCPath are January 2, 2020 for monthly paid employees and January 9, 2020 for bi-weekly employees.

Each deployment of UCPath is a group of four to five campuses, each with a large volume of complex data to be moved from the local payroll and personnel systems to the systemwide UCPath system. When all deployments are complete, data for more than 200,000 UC employees across 20 locations will be transitioned into the UCPath data management system. Having a series of deployments provides the time and resources needed for a successful transition at each location.

CLICK HERE to see the UCPath project timeline.

UCI and UC Santa Cruz both implement UCPath in January 2020. The UC campuses that have transitioned to UCPath before that are UC Riverside, UC Los Angeles, UC Berkeley, UC Santa Barbara, UC Merced, Office of the President, ASUCLA, UC Davis and ANR. UC locations to deploy UCPath after UCI include UC San Francisco, Lawrence Berkeley National Laboratory, Hastings, and UC San Diego.

UCPath Online is a portal for UC employees to view pay, benefits, leave balances, and more. Accessible 24/7, employees can log in from mobile devices or computers at work or home to view pay statements and benefits, update personal information, sign up for and manage Direct Deposit, update tax withholdings, see vacation and sick leave balances and more. Starting January 2, 2020, UCI employees an access UCPath Online via a link at ucpath.uci.edu or directly at ucpath.universityofcalifornia.edu.

Employees will access AYSO to manage beneficiaries and estimate retirement earnings. Retirees will use AYSO to view retiree pay statements and 1099R statements. W-2s and earnings statements for 2018 and earlier will continue to be available on AYSO, but W-2s and earnings statements for 2019 and beyond will move to the UCPath Portal, along with pay and benefits information.

Use the timekeeping system you’ve always been using (TRS, Kronos, etc.). It will interface with UCPath. Because UCPath has firm deadlines for payroll processing, employees should submit timesheets on time.

UCPath Online: Go to UCPath Online via ucpath.uci.edu for 24/7 access to view pay statements, view and manage benefits, taxes and personal information, see leave balances, make life event changes (like marriage or birth of a child), manage direct deposit and more. Managers and supervisors can view job-related information for direct reports.

At Your Service Online (AYSO): Use AYSO for retirement information, plus to view historical earnings statements and W-2s (pre-2020).

Timekeeping: Use your current system to report work time ( TRS, Kronos, etc.); it will interface with UCPath.

Employees will see their new Employee ID on UCPath Online; this will carry with hem through their UC career at all UC locations. Employees don’t need to get new ID cards.

Sign up for Direct Deposit through UCPath Online, which you can access through ucpath.uci.edu. You can choose up to three accounts for your pay distribution.

You are strongly encouraged to use the direct deposit option. The only two options to receive pay under UCPath are direct deposit or paper paychecks mailed from a bank the day before payday via U.S. mail to your address on file. Paychecks will not be available to pick up on campus; mailed checks may take an 2-3 days for delivery. Make sure your mailing address is up-to-date on UCPath Online at all times.

For pay and benefits questions or help, go to your division payroll or HR rep first if you have one. You can also contact UCI’s local Employee Experience Center at 949-824-0500 or visit eec.hr.uci.edu.

Transactional users can reach out to the UCI UCPath project team for questions at ucpath@uci.edu.

The Employee Experience Center (EEC) offers UCI employees across the enterprise a centralized point to access the most commonly used employee applications, self-service answers, hundreds of knowledge based articles, and a dedicated team to answer all HR, payroll and benefits related inquires and issues. If you need assistance with payroll, UCPath, benefits, leave, or any other employee matters, contact the EEC first at http://eec.hr.uci.edu or at 949.824.0500.

Graduate Student FAQs

The salary earned by graduate students for employment as Teaching Assistants/Associates, Readers, Tutors, and Graduate Student Researchers/Assistant Researchers, as well as for casual appointments (such as housing assistants, etc.) is paid from UCPath.

Fellowship stipends (i.e. from school/department fellowships, Graduate Division fellowships, external awards such as NSF GRFP, etc.) are not paid from UCPath. Fellowship stipends are paid via Graduate Division’s GradAid system and issued to students through SBS (Student Billing System). Stipends processed by the Office of Financial Aid & Scholarships are also paid through SBS.

Starting January 2, 2020, here will be a link to the portal at ucpath.uci.edu. Login to UCPath will use your UCInetID and password, as well as Duo multi-factor authentication (MFA). For information on how to install and use Duo MFA on your smartphone, visit https://www.oit.uci.edu/mfa

Report any issues with incorrect or missing pay to the staff in your hiring department, as you normally would. The staff person responsible for graduate student employment will troubleshoot the issue and will escalate the issue if necessary. UCI’s local Employee Experience Center (EEC) is also be available for local online at eec.hr.uci.edu and by phone at 949-824-0500.

If an employee has more than one appointment, the paycheck stub only shows the employee’s primary appointment, but includes pay for all appointments held.

Ensure that you are enrolled in units and have paid any remaining fees not covered by remission (for example, campus fees or nonresident supplemental tuition for ASE appointments). You must also pay any past due charges on your SBS account, such as those from Housing, Student Health or UCI Libraries. If you still believe a fee remission is not reflected on your SBS account, contact your hiring department; they will troubleshoot with the Graduate Division employment team as needed.

Sign up for Direct Deposit for employment only through UCPath Online, which you can access through ucpath.uci.edu. You can choose up to three accounts for your pay distribution.

You are strongly encouraged to use the direct deposit option. The only two options to receive pay under UCPath are direct deposit or paper paychecks mailed from a bank the day before payday via U.S. mail to your address on file. Paychecks will not be available to pick up on campus, and mailed checks may take an 2-3 days for delivery. Make sure your mailing address is up-to-date on UCPath Online at all times.

If you will receive fellowship stipends (i.e. from school/department fellowships, Graduate Division fellowships, external awards such as NSF GRFP, etc.), you may sign-up for direct deposit via DEFT ( Disbursement Electronic Funds Transfer). If you will receive scholarships processed by the Office of Financial Aid & Scholarships, you may also use DEFT to sign-up for direct deposit.

Go to UCPath Online to view or update your address and other personal information. You will be able to access UCPath Online through ucpath.uci.edu. It is very important that your address is correct now so that if you choose to receive paper paychecks through the mail, they are sent to the right place. Please note that UCPath will not accept P.O. Box addresses.

You are strongly encouraged to use the direct deposit option. The only two options to receive pay under UCPath are direct deposit or paper paychecks mailed from UCPath via U.S. mail to your address on file. Paychecks will not be available to pick up on campus, and checks sent via U.S. mail may take an additional 2-3 days for delivery. To ensure that your January paycheck is set up for Direct Deposit, sign up by November 15; otherwise, your first paycheck may be sent via U.S. mail. Make sure your mailing address is up-to-date at all times.

To update your address for your academic record (transcripts, etc.) or fellowship/scholarship checks, you may do so via StudentAccess.

Student FAQs

You must be in the UCPath system to start work and get paid. If you’ve completed your onboarding appointment and new-hire paperwork, and are cleared by your supervisor to begin, you may start work (ask if you are hired in the UCPath system). If there’s a short time between your onboarding appointment and your start date, your job record and employee ID may not be setup in UCPath yet, so double-check with your supervisor. If it isn’t in UCPath yet, there may be delays in your access to the UCPath Online Portal and online timekeeping systems.

There is no paycheck pickup on campus. Now that UCPath is live at UCI, there are two options to receive pay: Direct Deposit or paper paycheck. We encourage you to enroll in Direct Deposit to avoid any pay delays since paper paychecks are now mailed the day before payday from a facility in Arizona to your home address on record and may take several days to arrive. If you're already enrolled in Direct Deposit, you can make changes in UCPath online portal.

Inform your supervisor as soon as possible. Your supervisor will follow up on the issue and discuss options to correct the payment. You can also contact the Employee Experience Center, UCI’s local support, at 949-824-0500 or online at eec.hr.uci.edu.

Your paycheck is mailed from a facility in Arizona the day before payday and may take several days to arrive to your home address on record. If you haven't received it in 4-5 days, talk to your direct supervisor. You can also call UCI’s Employee Experience Center at 949-824-0500 or visit eec.hr.uci.edu. All employees are encouraged to enroll in Direct Deposit to ensure payment on payday. That can be done in the UCPath online portal

Contact your supervisor first. Your supervisor will work with your service channel to determine the next possible pay date, which could be the next pay cycle pay date. The deadlines for employees to submit their timesheets have not changed but are stricter with UCPath, so it’s important to submit them on time. Supervisors and time administrators have new deadlines to approve timecards in time for the UCPath Center to process pay.

All pay statements look different under UCPath, especially if you have different jobs and/or different rates for different jobs. If you have two jobs that have different pay rates, then each will show on a separate line (example below)

Reg   15 hours   12.00   180.00
Reg   12 hours   14.00   168.00

If you have two jobs that pay the same rate, it will be combined on one line – but you are still getting paid for both jobs (example below).

Reg   27 hours   12.00   324.00

Roadshow FAQs

UCPath is a systemwide project launched by the University of California (UC) to modernize its current payroll system, which is more than 35 years old. UCPath introduces new technology that will unify and standardize our payroll, benefits, and human resources for all UC employees. Once UCPath is live at all locations, every employee will have access to the same system and ability to view personnel and payroll information, sign up for direct deposit, update tax withholdings, view or enroll in benefits, see vacation and sick leave balances, and more through UCPath Online.

Yes, there will be a button on the With U For U App that will take you to UCPath Online. You can also access via Employee Experience Center from the app.

If you choose to receive paper paychecks, use a local home address, since paper paychecks are mailed the day before pay day and may take 2-4 days for delivery through the U.S. Postal Service. Local addresses mean less delivery time. PO Boxes will not be accepted. Enroll in Direct Deposit to avoid delays in accessing your pay.

No. The UCPath system will not accept PO Box’s.

No, they will not transfer to UCPath. You will be able to update beneficiaries in UCRAYS.

Supervisors/Managers will have access to information like leave and vacation balance, home address, emergency contact information and compensation history. They will not have access to demographic information, such as gender identity or sexual orientation.

Yes, local HR can change most information; however, there is an approval process to do so and it will take longer. It is best if the employee makes the changes via UCPath Online.

Current employees will get a new employee ID, which shows on UCPath Online, but employees do not need to get a new ID card. New IDs will be tied to existing cards and ID badges.

Current employees should use their new ID #’s on forms and other systems going forward as soon as the ID is available.

Yes, your ID card will continue to work at those places where it can be used today.

Your original start date, as well as most recent will come over to UCPath.

Direct Deposit will take effect one- to two pay periods after you make any changes.

A Token works the same way as the DUO on the phone for security authentication.

Can you make up your own Security questions?

  • No, you must use the questions in the system.

Since UCPath is UC systemwide, is there a greater chance of being hacked?

  • DUO is implemented system-wide to ensure a deeper layer of security.

For the Medical Center, is the NetID the same as HS ID?

  • For Medical Center employees, your Login ID is equivalent to your HS ID. There will also be a separate instance of the DUO in order to log into UCPath.

Will the system ask a security question every time you login?

  • The system will ask a security question when the transaction is sensitive, such as viewing pay statements.

Are the answers to the security questions case sensitive?

  • No, they are not case sensitive.

Go to your current department contact (CPO, MAABO, Payroll etc.) and/or contact UCI’s local Employee Experience Center (EEC) at 949-824-0500 or visit eec.hr.uci.edu.

There are ‘Ask Us’ buttons on UCPath Online, but recommend you not use them as the first point of contact since they go to the central UCPath Center in Riverside. UCI contacts may provide faster help.

Go to your current department contact (CPO, MAABO, Payroll etc.) and/or contact UCI’s local Employee Experience Center (EEC) at 949-824-0500 or visit eec.hr.uci.edu.

There are several sample paychecks on ucpath.uci.edu. Those include: Monthly, Biweekly, Academic, Grad student. Additional samples are being developed.

Benefits will be shown on UCPath Online. Retirement information will be in UCPath and AYSO; there is a link on UCPath Online to take you there.

Yes, benefits enrollment choices will carry over to UCPath. Next year- 2020, benefits enrollment will be on UCPath Online.

No, these will continue through Student Billing Systems or financial systems.

Each different job with a different pay rate will be listed separately on the paystub.

Yes, there will be training on Direct Retro transactions in February and Commitment accounting overview is an e-learning course available on UCLC.

Schools First Credit Union sent a notice to any employees who have a special payroll deduction, that appears like this in the deduction section of current paychecks. Could be for loans, summer saver, etc.

The memo requests permission to provide account information to UCPath. These are legitimate requests. The bank needs this written permission to enable UCPath to set up this deduction as another direct deposit account in UCPath.

The deduction that you currently have will be discontinued with UCPath and you will need to make other arrangements for that deduction.

Yes, managers and supervisors will be able to see those balances and accrual rates for all employees that report to them directly or in their supervisory line.

Balances will be updated based on timekeeping schedule.

We will stop entering data in PPS in December, and it will be gone later in 2020. The only transactions that will be in PPS after December are for cost transfers of costs originally booked in PPS. There will be limited users with access to do these transfers.

Paper paychecks will be mailed to home addresses the day before payday and may take 2-4 days to arrive through the U.S. Postal Service. Sign up for Direct Deposit for access to pay without any delays.

UCPath team has worked with the Graduate Divisions communications team to develop and distribute messaging via the weekly e-newsletter, social media, onboarding, and materials for distribution such as UCPath flyers, Graduate Student FAQs, fact sheets and Roadshow flyers/posters. Monthly emails are sent to all UCI employees from executive sponsor, Ron Cortez. There are plans to meet with Student Government to find additional ways to get the word out to student workers. Supervisors are encouraged to share information with students.

  1. Campus employees should contact Local Point of Contact (POC) as the first step.
  2. Health Sciences and Medical Center should contact UCI’s Employee Experience Center at eec.hr.uci.edu or 949-824-0500.

The list will be published on the UCPath website ucpath.uci.edu

The Employee Experience Center (EEC) offers UCI employees across the enterprise a centralized point to access the most commonly used employee applications, self-service answers, hundreds of knowledge based articles, and a dedicated team to answer all HR, payroll and benefits related inquires and issues. If you need assistance with payroll, UCPath, benefits, leave, or any other employee matters, contact the EEC first at http://eec.hr.uci.edu or at 949.824.0500.

As of January 2020, AYSO will remain in operation for historical earnings statements and W-2s (pre2020) and for retirement information. Go to AYSO now to verify or update any personal information like home address before December 1 so it will be correct when it transfers to UCPath. When UCPath goes live January 2 you can verify your information in UCPath to ensure the information is correct.

The AYSO login will remain the same as it currently is. It is likely that AYSO will require DUO although it does not currently.

HR will have the ability to access historical information in HR Connect.

No. Monthly employees will continue to be paid on a monthly basis.

Time sheets will remain in the current system (TRS, Kronos, API, etc.). The dates they are due may change. Payroll will notify when the new deadlines are available. The schedule will be tighter and there will be an auto approve when required to accommodate the tighter deadlines.

No, but you can submit timesheets earlier than the Sunday deadlines.

The slides are posted at ucpath.uci.edu/roadshow. We encourage you to share the information.

Go to AYSO, which will also provide information about the new UC Rays system for retirement. You can find service credits in AYSO or UCRAYS.

No it is not available to UCI employees until January 2, 2020.

Anyone who goes to AYSO to see their pay statement will be directed to UCPath Online.

You can wait until your leave is over to sign in to UCPath, or you can access while you are on leave to check on your pay status.

Managers should continue to work with the Human resources team within their Division to process new hires. Note that this will take longer due to new processes, so notify HR as soon as possible, at least two to three weeks before expected starting date.

New hiring should be done before December 1 in the current system or after January 2 in UCPath. December is a freeze on PPS transactions and the “cutover” period when we transfer the data in our current system to the UCPath system.

There will be a negative to the regular earnings for the vacation hours, and then the vacation hours are added in.

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