Issue 2 2018
UCPath is the University of California’s priority program to implement a comprehensive payroll, benefits, human resources and academic personnel solution for all UC employees.
Pilot Go-live Update and UCI Impacts
UC Merced, UC Riverside, and Associated Students UCLA successfully went live with UCPath on schedule January 2. The entire effort was split into five key phases, and each was completed on or ahead of schedule. On-site support has been effective in resolving functional issues.
Approximately 12,000 monthly and biweekly payroll checks were processed successfully at a 98% success rate. No major issues encountered throughout the effort.
As we prepare for our own deployment, UCI is continuing to focus on key activities such as organizational readiness, department hierarchy changes, local systems retrofit, training development, and data conversion and validation.
Here are some key changes that will result from implementation of UCPath:
- A shared service center in Riverside (UCPath Center) will support transaction completion like finalizing entries for routine HR and Payroll transactions. The center staff will address employee questions regarding payroll, benefits, etc.
- Transactions will be approved in the system by UCI prior to being finalized. There will be no more PAN process - reports and system inquiry will be available for reviewing history.
- System access is granted to departments, not individuals as in PPS. An individual who has access to a dept. will have that access to all transactions that they are given.
- An enhanced employee and manager self-service portal will be available to all employees, with more employee functionality than current (AYSO) system. Employees will be able to update benefits for life events and update personal data, such as address and emergency contact information.
Georgana Thompson Simonowitz is UCI UCPath's assistant project manager and has worked as a technical project manager, consultant, and software quality assurance engineer for commercial and public organizations during her 20-year career in Information Technology. She has previously worked on implementations of SAP, PeopleSoft, and custom software applications. The UCPath Project is her fifth enterprise level software implementation project.
Her role has enabled her to share her experience and knowledge of project management techniques and methodologies and work with all levels of project stakeholders. UCPath is a large and challenging project consisting of many different work streams required to integrate UCPath into UCI's technical and business processes but it’s also very similar to other projects Georgana has worked on. Project management is really about working with and supporting people and UCPath is one more opportunity to use project management and organizational skills to produce consistent and successful outcomes.
Georgana has a bachelor’s of arts degree in public administration from California State University, Los Angeles and a master of science in organizational leadership with a focus on project management from Regis University in Denver, Colorado. She maintains a Project Management Professional (PMP) credential through the Project Management Institute (PMI). She is also a Certified Scrum Master (CSM) and Certified Scrum Product Owner (CSPO) from Scrum Alliance, and is a Six Sigma Black Belt.
Georgana’s interests include yoga, cooking, art, and antiques. She and her husband Haskel, a retired political science professor, moved to Orange County in 2013 from the Los Angeles area and enjoy spending time with their pug, Sheldon. They also enjoy UCI's many cultural activities, concerts at the Segerstrom Center, Orange County’s beautiful beaches, and being close to family and friends.
Collaboration with UCLA
On Jan. 10, five members of the UCI UCPath project team met with members of the team at UCLA to share ideas and learn from each other. UCLA is on track to implement UCPath in September and has already gone through several of the project steps that UCI is just beginning to experience. It was a great meeting and we agreed to continue to look for ways to learn from each other. The major topics explored included training, testing, data conversion/validation, and business process guide deployment.
UCLA shared their methods, challenges and successes, and some of the tools that they are utilizing. Following this introductory meeting, additional discussions have taken place to explore more details and to see how we might be able to support each other, particularly in the area of training and data validation. We were encouraged to discover that what we are doing in business process guide deployment is very similar to the UCLA approach and to hear some of their experiences. This was a great example of collaboration that benefits all of us and will help us ensure a successful UCPath deployment at UCI.
UCI has successfully completed Integration Smoke Testing with the Central Team. Smoke testing is a type of software testing that aims at ensuring that the most important functions work. The results of this testing are used to decide if a build is stable enough to proceed with further testing.
UCI campus and Medical Center Tier-1 systems (those that will transfer information back and forth with UCPath) submitted interface files in scope for testing, to UCI Central Managed File Transfer (MFT) Server which in turn transmitted the files to UCPath Central MFT Server.
The smoke testing allowed us to validate basic connectivity and file arrival to the intended parties, confirm encryption and decryption and other security setup, and verify notification, infrastructure, automation of the file exchanges is working. The smoke testing has also helped UCI team identify opportunities to optimize and refine our batch file transfer setup, and prepared us for the formal Integration Testing later in the year.
UCI UCPath Newsletter – February 2018
UCI UCPath Office
101 Academy, Suite 130
Irvine, CA 92617