UCPath 6/26-7/06

UCPath Changes & Enhancements: June 26, 2020 – July 6, 2020

Listed below are recent enhancements, changes and defects implemented to UCPath, UCPath Online, TAM and ePerformance.
Note: Only defects with a significant impact are included.

For the complete list of all 2020 enhancements and changes, refer to the UCPath Changes & Enhancements link on the support site.

Benefits

Summary

Date

Location Impacted

Change Request Number

Added Business Unit, Empl Class, The Group and Clusters to the "ACA Eligibility Status for the Initial Measurement Period" report.

06/26/20

All

UCP-74719
Technical change in I-243F to read and consume E-042 Benefits Eligibility Data changes due to the Benefits Redesign project. 07/01/20 All UCP-75064
Redesigned Benefits Eligibility  (E-042) resolving 12 workarounds for the production team. 06/30/20 All UCP-85679

Cognos

Summary

Date

Location Impacted

Change Request Number

Created a Cognos report that is run by employee ID and pulls ACA Accumulator data using Pay Period Dates: R-054.

07/01/20

All

UCP-91388
Created a Cognos report that contains employees with an ACA Accumulator per each Pay Run ID: R-055. 07/01/20 All UCP-91387

Control M

Summary

Date

Location Impacted

Change Request Number

Modified the nightly batch jobs so they can be run in 3 modes: All companies, UCS, LBNL.

07/02/20

All

UCP-90116

DDOS

Summary

Date

Location Impacted

Change Request Number

DDODS v210: includes Affiliation Rule changes to address Data Remediation issues as well as changes to support various HCM requests for new/modified columns (including the E42 changes and tax updates).

06/26/20

All

UCP-91605
Modified DDODS based on the E42 Benefits Eligibility rewrite. 07/01/20 All UCP-92749

General Ledger

Summary

Date

Location Impacted

Change Request Number

Developed a report  that can be run by users to identify salaried employees who have reported vacation in arrears where the expense has been charged to incorrect Full Accounting Unit (FAU) / funding sources.

Navigation:  Main Menu --> Payroll for North America --> Payroll Distribution --> UC Customizations --> Leave Taken in Arrears Report

06/30/20

All

UCP-87151
Modified the I-129 program to calculate derived effort percent and pay percent accounting for Salary Cost Transfers (SCT) and produce the file required for Effort Reporting System (ERS). 07/01/20 All UCP-84340
Round the decimal precision of FTE to two decimal and Budget Amount to whole numbers within the Budget Distribution Page (E-712) and eliminate the difference between actual decimal precision and display decimal precision to alleviate confusion for users. 07/01/20 All UCP-84020
Short-Term Fix - Historical Clean-up of FY20 Assessments for UCLA, UCD/ANR, and UCI positions funded by both campus and med center. 06/30/20 UCD, UCD Med, UCI, UCI Med, UCLA, UCLA Med, UCANR UCP-81400
Resolved the defect where Split Funding was not splitting the Account/Offset and handing GAEL Assessment Types. 07/01/20 UCD, UCD Med, UCI, UCI Med, UCLA, UCLA Med, UCSD, UCSD Med, UCSF, UCSF Med, UCANR UCP-91480
Created a new Inbound Interface to allow Budget Snapshots to be updated with Corporate FAU. 06/28/20 UCD, UCI, UCR, UCSD, UCSF, UCANR UCP-73138

Payroll & Compensation Changes

Summary

Date

Location Impacted

Change Request Number
Added pay groups for 2020 off-cycle QE and Benefit Billing to PeopleSoft.

07/01/20

All

UCP-92034
Eliminated Empl Class 15 Staff: Rehired Retiree Employee Class.   Eligibility Configuration 8 (EC8) will be set to Y to indicate Rehired Retirees and will be populated based on information obtained from UCRS. 06/29/20 All UCP-75731

Updated all BX jobs to Employee Relations Code to “H”.

New validation requirements were added for position updates:

  • All positions with a Job Code tied to the BX union code will require that the Employee Relations Code equals “H” ((H = Stud Academic Title, HEERA) in order to save the transaction.
  • If the Job Code is changed for any position, the existing Employee Relations Code will be removed and will need to be re-entered to reflect the change in Job Code. This will apply to position updates made in PayPath Actions, Mass Update of PayPath, Add/Update Position Info, and Position Control Request.

Salary Admin

 06/30/20 All UCP-85436
Applied an Appointment Percentage Requirement to DepCare Eligibility for ASEs and GSRs.  To align Academic Student Employee and Graduate Student Researcher eligibility for DepCare FSA with existing policy that states they must have a 43.75% appointment in order to be eligible. Previously, ASEs and GSRs at any appointment percentage were eligible for DepCare. 07/01/20 All UCP-91636

Added TREASURY ANL 5 005564 to the Job Code table.

Added AMERICORP MEMBER 004412 to the Salary Grade table for UCB.

 06/29/20 All UCP-92205
Configuration updates to multiple jobs. 07/02/20 All UCP-91776

Created a new report that lists all academic job codes and their associated attributes.  This will be used to audit the setup of new job codes and the update of existing job codes.

 06/26/20 All UCP-85409
Generated one-time ratification lump sum payments of up to $3,000.00 for eligible members of the EX bargaining unit. 06/29/20 All UCP-87222
Generated one-time $500.00 ratification lump sum payments for eligible limited & Per Diem members of the EX bargaining unit. 06/29/20 All UCP-87224
Resolved the defect where some salaries were incorrectly charged to the wrong Earn Codes. 06/26/20 All UCP-84345
Updated Hierarchy for Dept IR8105. 06/29/20 UCI UCP-90587

Resource Center

Summary

Date

Location Impacted

Change Request Number

Added the Interface Dashboard to the Resource Center.

06/30/20

All

UCP-92678

TAM

Summary

Date

Location Impacted

Change Request Number
Resolved the defect where the UC Affiliation questions were defaulted to No for Internal Applicants. 06/26/20

All

UCP-91950

UCPath Online

Summary

Date

Location Impacted

Change Request Number

Created a mechanism for employees to view manual checks in UCPath online. 

06/26/20

All

UCP-74594
Configured New Financial System Links on the Quick Links page. 07/02/20 All UCP-92550

Other Updates & Reminders:

New web pages have been created in UCPath under Quicklinks for Benefits and Payroll Resources:

ucpathbenefitresources.png

ucpathpayrollresources.png

The following training materials have been updated:

  • Absence Management (ABML200: Extended Leaves of Absence):
    • Job Aid: Extended Absence Request Leaves and Descriptions
      • Updated descriptions, split Leaves and FMLA/CFRA/PDLL Leaves into separate tables and added columns to designate if used for Staff and/or Academic employees
      • Job aid revision number is now D2Rev01
  • Workforce Administration (WFAL260: Template Transactions – Part II):
    • Job Aid: Retirement Transaction Process for July 1 Retirement Date
      • Updated to add information for employees on a Leave of Absence (LOA) or Short Work Break (SWB)
      • Job aid revision number remains D2Rev00
  • Payroll (Location Support for Payroll):
    • Job Aid: Adjust General Deduction Goal Amounts
      • New job aid for how to zero out completed Goal Amounts for a specific Deduction Code and to set up new recurring deduction for that code
      • Job aid revision number is D2Rev00
  • Payroll (PAYL200: Additional Compensation and Payroll Requests):
    • Simulation: Submit One-Time Payment Request
      • Updated to show newly added Reason Code field
  • Employee Self-Service (POR113: Employee Actions International Hire):
    • Job Aid: Cancel Out-Of-State Income Tax Withholding form
      • New job aid on how to use the Out-of-State Income Tax Withholding form to cancel international residence and load U.S. state tax forms