UCPath Changes & Enhancements: September 3, 2021 - September 10, 2021

UCPath recently implemented the changes listed below.

General Ledger

Paypath

Payroll & Compensation

Reporting Instance

Did You Know? FLSA status and payroll frequency (biweekly or monthly) must be aligned for all active paying jobs.

• FLSA status is based on a holistic view of all jobs an employee has at UC.
  
  • FLSA status can be Exempt, Non-Exempt, Non-Exempt Alt Overtime or No FLSA Required (Used for CWR positions).
• Compensation frequency is used to calculate the compensation rate for pay and derive the Pay Group.
  
  •   Example: M- Monthly, H-Hourly, UC912 – UC9/12 AY
• Compensation frequency may differ, but the payroll frequency should be aligned when the Pay Group assignment is done.
  • Example:
    
    •  EMPL Record 0: Exempt FLSA and compensation frequency of “M”
    •  EMPL Record 1: Exempt FLSA and compensation frequency of “H”
  • Payroll frequency alignment would be completed by requesting a “_MH” (Monthly Hourly) pay group override for EMPL Record 1 to pay all jobs monthly
•  Location Action Needed:
  
  •  Ensure alignment has been coordinated prior to submitting hire transactions
    
    • If the new job requires an update to match the existing job, the position update should be processed before submitting the hire template
    •  If the existing job requires an update to match the new concurrent job, the update should be processed before submitting the hire template
  •   Monitor employees returning from leaves or short work breaks to ensure there are no conflicts.
•  Additional Resources:
  
  • UCPath Online Help (UPKs)
  •  Operational Alignment: Dual FLSA and Comp Frequency

Other Updates & Reminders

•  The 2021 UCPath Production Processing Schedule has been updated with revised pay confirm and processing dates due to the UCPath upgrade.  The following Run ID Schedules have been updated:
  
  • 211211B2X
  • 211231M0X
  • 211225B1X

Navigate to UCPath > Quicklinks > Payroll Resources, and select Payroll Processing Schedules & Working Hours to access the schedule

•  Training: Navigate to UCPath > Help > Location Users to access recently updated training materials: 
  
  • Payroll (PAYL200: Additional Compensation and Payroll Requests):
    
    • Job Aid: Stipends for Health Insurance
      
      • New job aid on how to submit payroll requests for one-time or recurring additional payments for Health Insurance stipends.
  •  Employee Self Service (POR112: Employee Actions: Benefits Information):
    
    • Job Aid: Job Aid: Enroll an eligible Overaged Disabled Child (ODC)
      
      • New job aid on how employees can enroll an overaged disabled child in UCPath
  •  Workforce Administration (WFA110: WFA Overview):
    
    • Job Aid: HR Primary Job Derivation Logic Workflow
      
      • New job aid on how UCPath determines the HR Primary Job for employees with multiple appointments
  •  Basics and Navigation (NAV310: AWE Overview and Approvals):
    
    • Simulation: The following simulation is updated to reflect changes to the Document Type field. Field values now match the user’s security role:
      
      •  Approve ePerformance Document - Manager
  • ePerformance (EPR250: Supervisor and Manager ePerformance Activities):
    
    • Simulations: The following simulations are updated to reflect changes to the Document Type field. Field values now match the user’s security role:
      
      • View Approval Statuses and Comments
      • View Current Documents (Supervisor/Manager)
  •  ePerformance (EPR310: HR Administrator Activities):
    
    • Simulations: The following simulations are updated to reflect changes to the Document Type field. Field values now match the user’s security role:
      •  Approve ePerformance Document – Administrator
        
        • This job aid is also located under the following course: NAV310: AWE Overview and Approvals
      • Create ePerformance Documents and View Results
      • View ePerformance Documents