UCPath 03.03-03.10

UCPath Changes & Enhancements:  March 03, 2023 – March 10, 2023

 UCPath recently implemented the changes listed below. Refer to the UCPath Changes & Enhancements link on the support site for additional detail.

Absence Management

Summary

Date

Change Request Number

Set the accrual rate for vacation to zero for the ACFYASE eligibility group, effective January 1, 2023.

03/09/23

UCP-125988

Set the RA (academic researcher) unit accruals to be table-based and prorated for time on pay in a month or quadri-weekly cycle.

03/03/23

UCP-104288

Updated code that enabled users to view the absence review balance page.

03/03/23

UCP-128739

Enhanced the process to reinstate sick time when employees are rehired in a different year.

03/03/23

UCP-115748

Added a new checkbox to the extended absence request page that allows the ability to override the hard stop when an employee does not have enough Pay for Family Care and Bonding (PFCB) or Unit 18 PFCB Balance.

03/03/23

UCP-124867


Payroll and Compensation

Summary

Date

Change Request Number

Completed the March 2023 update to the Quicklinks - payroll configuration page with the following lists:
1. Systemwide general deduction
2. Local general deduction
3. UCPC earn code list
4. General deduction - special accumulator
5. Earnings codes - special accumulator

03/07/23

UCP-128879

 Other Updates & Reminders:  

  • The Metrics Dashboard is updated!
  • Payroll and workforce administration metrics are now shown in separate windows. The payroll window includes tabs for off-cycle and overpayment/ adjustment activity. The workforce administration window includes tabs for transaction volume/ turnaround and termination timeliness.
    • Users may select date ranges and normalize data (per 1,000 employees) for most volume metrics.
  • The two UCPath internal off-cycle turnaround measures have been combined into a single “UCPath” turnaround time.
  • The overpayments and adjustment tab includes two view options, one that shows systemwide volumes and one that shows overpayment volume by location. The location view now includes totals by location and month.
  • The terminations tab includes options for multiple views: by location, by month and by the number of days (after effective date).
  • Users can access the dashboard by navigating to Location Support Site > UCPath Metrics Dashboard under Tools
  • Users can access updated workforce administration and payroll training materials in UCHelp. The UCPath help site was updated to reflect these changes:
    • Workforce Administration (WFA215: Mass Hires)
      • Job Aid: Complete the CSV File Templates for Mass Hires
        • Updated template table to include Auto_End_FLG for CWR Jobs
      • The following training simulations were updated to reflect the Automatically End Job check box for CWRs:
      • Workforce Administration (WFAL260: Template Transactions – Part II):
        • Initiate Extend Contingent Worker (With Position) Template Transaction
        • Initiate Add Contingent Worker (No Position) Template Transaction
        • Initiate Renew Contingent Worker (No Position) Template Transaction
        • Initiate Extend Contingent Worker (No Position) Template Transaction
        • Initiate Renew Contingent Worker (With Position) Template Transaction
        • Initiate Add Contingent Worker (With Position) Template Transaction
        • Initiate Update Contingent Worker (No Position) Template Transaction
      • Payroll (PHCMPAYL200: Additional Compensation and Payroll Requests) and Workforce Administration (WFAL250: Template Transactions – Part I)
      • Job Aid: Interlocation One-Time Additional Pay
        • Updated to reflect the new combined form name: Multi-Location Appointment/Interlocation One-Time Payment (MLA/OTP)

 

Did you know? When a retiree is rehired, UCPath has logic to reinstate up to 80 sick hours.

The system uses the action and effective date combination to determine when to reinstate sick hours

  • Action and effective date is 181 days or more = no sick hours reinstated
  • Action and effective date is 90-180 days = up to 80 sick hours reinstated
  • Action and effective date is less than 90 days (89 days or fewer) = all sick leave reinstated
  • If a retiree should not have their sick hours reinstated, an eForm should be submitted to UCPath

Note: Reinstatement rules may vary if the retiree is represented