Employee Relations Code is Now Required for Job Code Changes

Changes were recently implemented for the BX bargaining unit to ensure compliance with the labor agreement.

Previous State:

• The Employee Relations Code was required on every position entry.
• There was no validation to ensure that the Employee Relations Code was correctly entered for the Job Code.
• When the Job Code was changed the Employee Relations Code was not required to be updated resulting in inaccurate employee relations code entries that caused several downstream issues.

Current State:

• The Employee Relations Code is now required for all job code changes in order to validate against the Union Code.
• All positions with a Job Code tied to the BX union code will require that the Employee Relations Code equals “H” (H = Stud Academic Title, HEERA).
• All positions with a Job Code tied to a Union Code that is not BX cannot have “H” as the Employee Relations Code.
• When the Job Code is changed for any position, the existing Employee Relations Code will be removed and the Transactor will need to enter the correct Employee Relations Code based on the change in Job Code and possibly the Union Code.
  • This will apply to position updates made in PayPath Actions, Mass Update of PayPath, Add/Update Position Info, and Position Control Request.
  • The Employee Relations Code should also be included on the Position Update Form when corrections are submitted to UCPath.
• The message below appears when the Job Code is changed in the PayPath Actions page as a reminder to update the Employee Relations Code:
  
  
  
  

• A cleanup has been done on the Employee Relations Code field for historical records:
  • All positions with the BX Union Code were updated with an “H” Employee Relations Code.
  • All positions that were not in the BX Union Code were updated with a “U” (U= Conversion Use Only) Employee Relations Code.
  • “U” was only used for the cleanup of historical data, it is not a valid Employee Relations Code.

Benefit of Change:

• These changes were required due to a settlement agreement with the union and will ensure accurate union dues and benefits for BX union employees.

Training Resources:

Please refer to the following training resources available on the UCPath Help site:

• Job Aid: Complete the CSV File Template for PayPath Actions
• PayPath Transactions
• Initiate Position Data Change PayPath Transaction (Acad Promotion)
• Initiate Position Data Change PayPath Transaction (Staff Promotion)
• Initiate Position Data + Job Data Change PayPath Transaction (Acad)
• Initiate Position Data + Job Data Change PayPath Transaction (Acad HSCP)
• Initiate Position Data + Job Data Change PayPath Transaction (Staff)
• Initiate Position Data + Job Data + Additional Pay Change PayPath Transaction (Acad)
• Initiate Position Data + Job Data + Additional Pay Change PayPath Transaction (Staff)
• Initiate New Position Control Request
• Initiate New Position Control Request - Copy Existing Position
• Position Administrator: Add New Position
• Position Administrator: Copy Existing Position
• Position Administrator: Update Position Information

For other services, contact UCPath by visiting UCPath online at https://ucpath.universityofcalifornia.edu and click on “Ask UCPath Center” to submit an inquiry.