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UCI UCPath 2022 Year in Review

1/19/23
The UCI UCPath team partners with UCPath system users to provide information, training, advocacy, maintenance, and improvements for UCI working with the UCPath Center in Riverside, CA, and other UC locations. Together, we achieved many accomplishments in 2022 and look forward to working together in the New Year. See our 2022 highlights about the many kinds of support our team provides.

12/12/22
UC employees have a new opportunity to electronically receive 1095-C the same way that many already receive their W-2 tax forms – it’s easy to sign up, and convenient to access on UCPath Online.

• To receive the 2022 1095-C form electronically, sign up before January 1, 2023.

• If you have not already signed up to receive W-2 statement electronically, sign up before January 13, 2023 to receive your 2022 W-2 electronically.

UCPath will email employees when tax statements are available for download. For those still receiving paychecks by mail, it’s also the perfect time to sign up for direct deposit. To sign up, go to UCPath Online, select Employee Actions > Income and Taxes, and then choose from the following options.

• Online 1095-C consent (New)
• Enroll to receive online W-2
• Direct Deposit

Discover more about going paperless and about important 2022 year-end tax and payroll reminders.

UCPath recently introduced a virtual agent system to its phone service. The virtual agents will be able to answer some common questions and, over time, be updated to handle a broader range of questions. Employees calling UCPath will experience the following:

• Callers will authenticate their identity and then be greeted by a virtual agent.
• The virtual agent will be able to answer some common questions regarding W2s, paychecks, vacation and sick accruals, direct deposit, employment verification, and Public Service Loan Forgiveness forms.
• If the virtual agent is unable to answer a caller’s question, the caller will be transferred to a customer service agent and will be informed of the average wait time to speak to someone.

UCI UCPath Team Exceeds Goals for Pay Training Improvements Project

The UCI UCPath team recently implemented processes that reduced the number of tickets and calls for missed or incorrect pay by 35% over a four-month period ending in June 2022, exceeding their target of 30%. The team continually seeks ways to improve processes and systems, and this initiative was a part of DFA’s Lean Six Sigma (LSS) Yellow Belt program to apply LSS tools and principles to real projects.

Led by Debbie Kistler, Angel Rivera, and Sheila Mercer, the team utilized the number of drop-in center calls and EEC tickets for transactor support from July-October 2021 as a baseline. They found 150 payroll issues and used this information to identify problems, set goals, conduct root cause analysis, and create solutions for enhanced training and support that were implemented from March to June 2022 with great success. These new processes will continue in support of UCI transactors and employees.

Accessing Legacy Data (PPS)

As of August 27, 2021 PPS data will be available through UCI’s Data Warehouse or via a data query request to EEC. The PPS system will no longer be available. Please review the Job Aid for detailed information on how to access Legacy PPS Data. 

At Your Service Online (AYSO) – Scaled Down

What Does AYSO Still Offer?

Since all UC locations have transitioned to UCPath, AYSO made some changes that became effective December 4, 2020. In the past, AYSO hosted applications for employees, former employees, and retirees/benefit payees. These applications have now all transitioned to either UCPath or UCRAYS. What remains on AYSO are:

• Historical Earning Statements
• Tax Statements for employments prior to transitioning to UCPath. These must remain accessible for certain periods according to tax laws and UC contracts. 

To access historical earning statements and tax statements prior to 2020, visit AYSO at: 
https://atyourserviceonline.ucop.edu/ayso/                         

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Tax Info for Telecommuting Out of State or Country

As a result of Covid-19 pandemic, some UCI employees who normally work in California may now be working outside of the state or country. Employees that fall into this category may qualify for state taxes in the state they reside while telecommuting. To change your state residency for tax purposes, follow these steps and seek advice from your tax advisor if you have questions about changing your tax filing status.
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Moved? Update Your Address Now on UCPath Online

If you have recently moved, remember to update your address on UCPath Online.This is especially important if you receive paper paychecks mailed to your address on record. Direct Deposit is still the safest and fastest way to get paid. Please consider signing up for Direct Deposit on UCPath Online.