UCPath Changes & Enhancements August 25, 2023 – September 01, 2023
UCPath recently implemented the changes listed below. Refer to the UCPath Changes & Enhancements link on the support site for additional detail.
Benefits
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Summary
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Date
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Change Request Number
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Updated process rules to disallow enrollment in a health flexible spending account when already enrolled in a health savings plan.
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09/01/23
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UCP-124762
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Cognos Reports
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Summary
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Date
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Change Request Number
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Provided location users the ability to run reports for job data transactions entered using the ‘Manage Job’ tile.
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09/01/23
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UCP-132863
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Effort Reporting
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Summary
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Date
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Change Request Number
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Improved the ERS outbound interface (I-129) program (full and missing lines mode) processing by:
1. Including common chart of accounts cutover date logic for each campus on the fund/project attribute rule (E-061) page for the ERS outbound interface (I-129).
2. Hosting the common chart of accounts and full accounting unit concatenation strings on a technical configuration page.
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09/01/23
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UCP-129823
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TAM
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Summary
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Date
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Change Request Number
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Applied a code fix to resolve the data conflict PeopleCode error on the print application action.
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09/01/23
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UCP-131409
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Workforce Administration
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Summary
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Date
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Change Request Number
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Updated logic for how the primary ethnic group is derived to resolve errors.
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09/01/23
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UCP-133008 & UCP-131485
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Other Updates & Reminders:
- The name change from Hastings to UC Law San Francisco is complete. Please note, in UCPath, Salesforce, and Jira, the 5 letter setid in the business unit field will remain HACMP, but the description aligned with the setid will state UC Law San Francisco. For example, in UCPath, the setid will remain HACMP. As a reminder, emails were updated in July to @uclawsf.edu but the @uchastings.edu email will remain as only the current ACTIVE students, staff and faculty received a uclawsf.edu email.
- September 1, UCPath released an enhancement to the hire pilot to include contingent workers (CWR).
o The hire pilot streamlines hiring entries and reduces hiring time from days to less than five minutes. Four new locations recently joined the pilot, and four more are preparing for the November 2023 rollout. See the table below for details.
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February 2023 Go-live
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July 2023 Go-live
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November 2023 Go-live
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UC Davis
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UC Irvine
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LBNL
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UC Berkeley
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UC ANR
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UC Riverside
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UC San Francisco
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UC Merced
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UC Santa Barbara
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UC Los Angeles
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UC San Diego
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Users can access updated Workforce Administration training material in the UCPath help site:
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- PHCMWFA100: Employee Data Inquiry: A new job aid named How to Add a New Hire Contingent Worker in UCPath will provide guidance on new hire pages for Contingent Workers (CWRs) in UCPath
- PHCMWFA215: Mass Hires: The Complete the CSV File Templates for Mass Hires job aid was updated including the following new template fields and their corresponding usage description:
- PREF_FIRST_NAME
- SECOND_LAST_NAME
- PARTNER_LAST_NAME
Did you know? As of August 2023, UCPath expanded the use of the eBenefit Enroll forms to Postdoctoral Scholars, Medical Residents, and Graduate Students who are eligible for FSA plans.
- Postdoctoral Scholars can utilize the eForms to enroll in both newly eligible enrollment Period of Initial Eligibility (PIE) events and life event PIEs. Medical Residents and Graduate Students who are eligible for the Flexible Spending Accounts can enroll in the applicable plan(s).
- The Employee Benefit Category option has been added as a new drop-down menu to the Benefits Enrollment eForm. Once an employee selects one of the below options, the appropriate eBenefit Form will display:
- Faculty/Staff Benefits
- Graduate Student Benefits
- Medical Resident Benefits
- Postdoctoral Scholar Benefits
- Once the employee selects the option from the drop-down menu, the Reason for Request option will populate, and employees can choose the appropriate enrollment PIE. The enrollment PIE options will vary based upon the Employee Benefit Category that is selected. Employees will receive a confirmation email once the eForm has been processed.
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